Ask Someone To Claim Your NBI Clearance Using the Authorization Letter


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NBI Clearance Authorization Letter – One reason why you can’t claim your NBI Clearance on the same day you applied is because you’ve just been tagged as “HIT”. There are a lot of reasons why you got that status but we’re not going to discuss that today.

Unfortunately, you will go home empty handed and wait for at least eight (8) working days before your NBI Clearance Online is released.

If you are a busy Employee, leaving your job for a day just to claim your NBI Clearance is not a wise thing to do.

Not unless you are scheduled for NBI Clearance Quality Control Interview, in which your presence is required for questioning.

If you happen to know someone who’s willing to claim your NBI Clearance on your behalf, why not do it? It will save you time. Plus, you don’t have to file for a vacation leave just to claim your NBI Clearance. Claiming another person’s NBI Clearance is simple. NBI Clearance Outlets allows another person to claim an NBI Clearance that he doesn’t own provided that he presents an NBI Clearance Authorization Letter.

What is an Authorization Letter?

Just like what we have mentioned in our article “How To Apply NBI Clearance – Updated Guide with Photos”, you can claim your NBI Clearance with the help of an authorized representative.

Authorization letter is a dated and signed letter, granting authority to another person to perform a certain task or transaction. Authorization letter is usually used for business purposes.

You may want to read: How To Do An NBI Online Registration

Authorization letters plays an important role in claiming another person’s NBI Clearance. It is a valuable requirement presented before the NBI Clearance Outlet releases the NBI Clearance to another party who doesn’t own it.

In writing an NBI Clearance Authorization Letter for Claiming NBI Clearance, it must be polite and written in a positive tone. Make sure to state clearly the purpose of the letter and the important details such as:

  • Your Name.
  • Name of the Authorized Person.
  • The Date.
  • Some Personal Details about yourself and the authorized person (such as Age, Address and Contact Numbers).
  • Signatures (You and the Authorized Person).

There is no standard template for NBI Clearance Authorization Letter. It can be handwritten, typewritten or Computer printed text. But for the sake of formality and professionalism, we encourage that the NBI Clearance Authorization Letter should be computer printed.

Here in NBIClearance.Com, we try to make things easier for the

February 14, 2016

Juan Dela Cruz
Block 7, Lot 12
Cauliflower Street, Dasmariñas Village
Makati City

To Whom It May Concern,

Good day!

I, Juan Dela Cruz, 25 years old, is writing to you regarding my NBI Clearance which is due to be claimed on February 15, 2013. I am giving Mr. Efren Reyes the authority to claim my NBI Clearance on my behalf. I have enclosed my Postal ID which will serve as proof of my consent on the said matter. Accompanying my Postal ID is Mr. Efren Reyes’ SSS ID as a proof of his identification.

If you have any questions about this transaction, you can contact me by at 09068796542. Thank you.


Juan Dela Cruz

Guidelines to be followed by the Authorized Person before claiming your NBI Clearance

Please bear in mind that NBI Clearance Outlets are still cautious in handing out NBI Clearances to avoid future dilemmas and complaints. Therefore, make sure to submit the proper requirements.

Are you thinking about using Authorization Letter in claiming your NBI Clearance? Do you know someone who already did this? Did he succeed? Let others know your experience by telling us in the comment section.

Have a nice day!

About the author

NBI Clearance Admin

NBI Clearance Online Admin is the main author of this website. The author solely discusses/writes everything about NBI Clearance Online Application process. If you have any questions, you may leave a comment in the comment section down below.


  • Good day may tanong po ako kung makukuha ko paba yung nbi ko kahit two weeks ang nakalipas ng nakatakdang date ng pagrelease ? Thankyou po.

  • I am authorized by my aunt to ask for an NBI Clearance but no valid ID but with other supporting documents.
    Can I still proceed po?

  • Dear maam/sir, due to the HIT, the nbi says that I’ll be back within 2-3 weeks. And there’s no exact date to comeback and get my nbi clearance. What day should I claim it?

  • Good Afternoon po, tanong ko lang po May 9 po ang release ng NBI ko kaso hindi ko po sya napuntahan ngayong October ko po sana kukunin , makukuha ko pa kaya yung nbi ko? Salamat po sa sagot .

  • Hi, regarding this statement po: “ You must attach one of your Valid ID to your Authorized Person. Photocopies are not accepted, so please bring the original Valid ID.” for OFWs or for those na nasa province, pano po namin mapo-provide yung original ID when in the first place, kaya nga po kami nagpa-authorized representative kasi malayo kami sa lugar ng releasing. Sana po pwede i accept yung printed copy ng ID and then kahit original ID na lang ng Auth Rep.

  • Hi Maam, ask ko lang po. What if my HIT case po nbi ko, tapos need po presence for the quality interview but unable po ako makauwi ng Pinas (ofw). Pano po yun Maam ano po need ko gawin? Thanks po.

  • Hello, the pick up date given to me for pick up of my NBI Clearance is 8th oct. I canot come that day. In which case can I pick up later, say on Friday 11 oct?? Thanks.

  • Hi,

    Question about sa renewal ng NBI Clearance, yun mother-in-law ko kasi ay may previous NBI Clearance na, issued 2015 (green paper) kaso ang nakalagay po sa Purpose field ay “Travel Abroad”, nag-aaply kasi siya ng residency dito sa Canada at ang purpose dapat na nakalagay ay “Immigration purpose” , kailangan ba namin mag apply ng new Clearance? or pwede nila palitan yun purpose upon renewal?

    Thank you!

    • Wala na pong NBI Clearance for specific purpose. Multi purpose na po ito at pwede na sa kahit anong pag gagamitin. Mag apply po sya ng bago para makakuha ng nito.

  • Good day po. Ask ko lang po paano po kung may hit po ako at pinapabalik po ako sa NBI Dagupan branch para kunin yong NBI clearance pero luluwas na po ako pa-Laguna sa October 10, pwede po bang dun ko nalang kunin sa NBI Laguna branch yong NBI clearance ko? Thanks po

  • Good day po. Ask ko lang po paano po kung hindi ko napick up ung nbi clearance ko po last year pa po yun hindi ko na po nabalikan. Tapos ngayon po kailangan ko po kumuha ng nbi clearance. New application po ba ulit?

  • Good day, I have a question. If someone authorized my brother to claim their clearance, and my brother authorized me to do that since he’s unavailable, can I claim the clearance?

  • Hello po! Ask ko lang po pano po pag nawala yung paper na binigay ng NBI? Pero naaalala naman po yung reference number? Makukuha pa rin po kaya yung Clearance non?

  • Afternoon po,
    Ask ko about sa nbi ng partner ko.
    Release date nya po is SEPTEMBER 24, 2019 which os tuesday po yun, if ever po Pwedi bang maClaim ng partner ko sa ibang branch? ( already paif na po)
    Robinson Nova po ang branch na dapat i release yung Nbi, kaya lang po, Tommorow Monday Lipat na po sya sa Batangas for his Work.
    Thank you in Advance.

    ask ko lang po kung pwede po bang kunin ang NBI NI N SET ko online sa sm bacoor branch ? pwede ko po bang kunin ng mas maaga, bukas po ang date ng renewal ko pwede ko po ba kunin na ngayong araw ? at pwede po ba din ako mag set ng appointment sa OSSCO KAHIT HNDI AKO ofw’s ?

  • Ask ko lang po kung pwede ko po bang kunin yung Nbi clearance ng tatay ko. Kahit na walang iniwan na authorization letter. Pero may iniwan po syang valid id nya.
    Salamat po.

  • Hi goodmorning nakasched po ako today sa nbi ng pm pero hindi ko pa po nababayaran pwede pa po ba bayaran yun ngayong morning.?

  • Hello po tanong ko lang MAY 31 2019 dapat release date ang NBI Clearance kaso gang ngayun di ko ma pacya claim Avalable pa kaya ung NBI Clearance ko??

  • Pano po kung nawala o nasira ung resibo pwede po bang xerox ng resibo ang dalhin para makuha yung NBI clearance?

  • Tanong lang po if makukuha ko pa po ba yung nbi ko? Di ko na po kasi naasikaso at wala po akong mapagbilinan. March pa po dapat? Na sakin pa po yung resibo. Salamat po sa sasagot.

  • You should have made it clear that the Authorization Letter would only suffice on claiming the clearance upon having a HIT on first application. My father was not allowed to claim my clearance after I applied and paid online and your explanation on saving a day to file a leave at work does not make sense in this situation – I still need to claim my clearance personally. Had I known, I would have chosen an outlet near my office. Disappointing.

  • hello po sir/maam yung release date po kasi ng nbi ko is june 6 2019 ang problema po hindi ko pa po nakukuha hanggang ngayon kasi po sobrang busy eh ngayon kailangan ko na po 1 buwan naden po nakakalipas makukuha ko pa po ba yun? nasakin pa naman po yung resibo reply nalang po kayo

  • July 05, 2019 po schedule ko sa nbi para makuha . Pero hindi po ako nakapunta kung saan branch po siya nakaschedule, sa dahilang nagkataon din po na whole day ang orrientation ng inapplayan kong trabaho ko nung araw na kukunin ko yung nbi ko. online po ako nagprocess pwede ko po ba sya makuha ngayong araw or this week

  • Hi po sir
    Nasa abroad po kasi yung nagpapakuha ng nbi, so wala po saken ung original na luma nyang nbi, ok lang po ba if ipascan nya tapos print ko n lang po para ipakita sa nbi or need po talaga yung original document

  • kung disabled ung mag rerenew ng nbi clearance pwede ba ibang tao mag renew para sa knya mag ddla nlng authorization letter?

  • Halimbawa po bang na paid na ung payment pero hindi ako makakapunta sa tinakdang schedule ko mapoforfeited po ba ung payment ko o pwede pa bukas na lang?

  • Dear maam / sir
    Kailan pa po ba ang huling schedule ko po para kunin ang nbi certificate ko po kasi ngayon po kasi ang appointment date ko po dito sa online . Pidi po bang old birth ang gamitin ko po wala po kasi akung NSO . At wala rin po akung valid id pidi po bang school id ? Requirement po kasi namin to sa ALS salamat po .

    • Depende sa magpproces sng application mo pero kung nasa tamang edad na kayo (18 Pataas) e hahanapan talaga kayo ng id ho. Lumang School Id tatanggapin pa

  • Maam ask lang po ako ngayon po kasi yong releasing ko po june19 pero di ko po makukuha . Mga ilang araw po ba ang tagal po na pwedi po siyang kunin ? At pwedi po ba na oldbirth gamitin ko po wala po kasi akong nso at wala po ako valid id pidi po ba school id ? Requirement po kasi namin to sa ALS nag apply po ako sa nbi online at ang nakalagay doon school id . Bat po hiningan ako kanina nang psa po ?

  • Good morning po! Pwede po ba ako ang magbayad ng fee sa NBI Renewal Application ng boyfriend ko tapos kukunin na lang niya sa branch nila ng NBI? As long as isend ko sa kanya reference number??

      • maam goodmorning.. pwde po ba kumuha ulit ng NBI clearance .. last week lng po ako kumuha kaso nginatngat ng aso kaya nasira… if pwde anu ang pipiliin ko yung new or renew?

  • Im done with the picture and biometric, and I was schedule to get it 2 weeks after, pwede ko bang ipakuha na lang I will just give my authorization letter?

  • Ask ko lang if ever na hindi ko makuha sa saktong araw ng itinakda ng nbi.. Halimbawa po june 10 dapat kunin pero hindi po nakuha sa saktong araw ..mga ilang days po ung pwedeng maclaim?

      • Ofw po ako, need ko po irenew ung nbi, ipapapick up ko po sa mother ko, gawa lng po ako authorization lettter, panu po kaha un? Dala ko po kasi lahat ng id ko. Ibbgy po kaya nbi kht xerox lng po?

      • Mam ok lang po ba na advance on the date of appointment ko makukuha ang NBI clearance ? Kasi busy po ako sa work

  • May I ask yung release date ko kase April 16, 2019 then hindi ko po siya na-claim pwede ko pa po ba siya i-claim? Robinsons Ermita Branch

    • Masyado na pong matagal ang april 16, possible pong wala na ang iyong nbi clearance at hindi na ito makukuha.

  • Hello po ask ku lang po kc po bukas dapat kukunin ko yung nbi ko june 4 nag online na po ako kaso d ko pa po nababayarn kc puro offline yung 7/11 dito samin at d ko rin po makukuha bukas pwedi kupa po bang makuha sa ibng araw at mabayaran na rin ? Please po reply thanks

  • Hello po ask ku lang po kc po bukas dapat kukunin ko yung nbi ko june 4 nag online na po ako kaso d ko pa po nababayarn kc puro offline yung 7/11 dito samin at d ko rin po makukuha bukas pwedi kupa po bang makuha sa ibng araw at mabayaran na rin ?


  • Pwede ko po makuha Yung nbi ko Kahit nung Feb ko pa gngwa at ngayon ko lang kknin Pero na sakin padin yong resibo na nabayaran kona sa 7/11 ? pakisagot po salamat

    • Meron po itong expiration date. Icheck mo po sa NBI Clearance Online account mo kung kailan ito para po sigurado ka. Possible kasi na expired na ito and hindi na pwede iapply pa.

  • ofw po ako and need ko lang irenew ung nbi ko, paano ko po i-aatached ung valid id ko kung need po ng original and nsa ibang bansa po ako at ipapa-pick up ko lang po sa mother ko and ggwa po lng ako ng authorization letter

  • Kukunin qo po sana NBI clearance ng kapatid qo..first time sya kukuha nun kung sakali po..kung kukunin qo po with autorization letter nya..edi papaano po yung biometrics at picture nya na kinukuha pra sa NBI clearance…this april 17 2019 po sana alis qo from Marinduque to Lucena pa po pra kunin..sana po mareplyan nyo po agad aq..salamat..

    • Hindi po pwede na ikaw ang mag biometrics at picture. Dapat po na sya ang magapply para sa kanyang NBI Clearance. Pakilinaw po kung pick up lamang po ang gagawin mo or application po talaga.

      • Same on my case, hindi naman kasi nila nilinaw. Ang buong akala ko yung online application ay yun na talaga then after mo din magpay online pick up na lang. Hindi din pala.

    • you can only get someones NBI Clearance if that someone in his/her first try was reported “HITS”- for the applicant already had his/her picture taken and biometrics processed thus it wont apply to those people who wants to process other’s clearance for the first time.

    • Sir/ Maam

      Di po ba ma void yung nbi clearance ko since last may 13, 2019 pa po na release and until now di ko pa po nakukuha gawa ng nasa province po ako. Salamat po


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