How to Apply for NBI Clearance in Canada

July 20, 2018 9:14 am

If you are planning to get your NBI Clearance in Canada, then you’re in the right place.

In some cases, a need arises to secure a copy of an NBI Clearance? But what if you’re outside of the Philippines? Or in Canada? Is it possible to get an NBI Clearance in Canada? If yes, how? These are the few questions you’ll ask yourself when you got the news that you need to provide a copy of your NBI Clearance. Unless have a criminal record in the Philippines, you may start hiding. But if not, sit back, relax and read through our tutorial.


NBI Clearance along with the Philippine Passport is an important requirement needed for applying job locally and abroad, I don’t know what’s your purpose in applying it but for the sake of this tutorial, we’ll just assume that it’s for your employment.

Read: How to Apply NBI Clearance Online [UPDATED]


I’ve been working for about nine months at Dexter as a software developer. I wrote a blog post about landing the job initially, as well as a technical post about a self positioning component I made in my first couple of months at the company. Getting a job was my initial goal, and keeping it and growing as a developer was the natural next step forward.

What are the NBI Clearance requirements?

The application requirements for NBI Clearance in Canada are just plain simple. You just need to provide to following:

  • An accomplished NBI Clearance Form No. 5
  • a 2” x 2” photograph with white background, taken within three months before to the application
  • and lastly, photocopies of your Philippine Passport
  • You may also need to provide additional Valid IDs for NBI Clearance (optional).

Where To Get NBI Clearance in Canada?

First thing to do is to visit the nearest Philippine Consulate that processes NBI Clearance in Canada. For the complete list of Philippine Consulate offices in Canada, you may refer to the list below.


Philippine Consulate General, Calgary – Suite 920, 517 1oth Ave. SW Calgary, Alberta T2R 0A8 (Centre 10 Bldg. corner of 4th and 5th St.) with Telephone Numbers (403) 455-9483, (403) 455-9343, (403) 455-9457 and (403) 455-9346

Philippine Consulate General, Edmonton
 – Room 107, 4990 92 Avenue, Edmonton, Alberta, T6V 2V4 with Telephone Number (+780) 415 4303

Philippine Consulate General, St. John’s – 27 Symonds Ave., St. John’s, Newfoundland and Labrador, A1E 3A4
 with Telephone Numbers (+709) 777 4486 and (+709) 754 2823


Philippine Consulate General, Toronto –  7th Floor, 160 Eglinton Avenue, East Toronto, Ontario, M4P 3B5 with Telephone Numbers (416) 922-7181

Philippine Consulate General, Vancouver – Suite 660, 999 Canada Place Vancouver, British Columbia, V6C 3E1 with Telephone Numbers (604) 685-1619 and (604) 685-7645

Philippine Consulate General, Halifax – 1559 Brunswick Street Ogden Pond Building Halifax, Nova Scotia, B3J 2G1 with Telephone Number (902) 240-0833

Philippine Consulate, Saskatoon – 14-115 3rd Avenue South, Saskatoon, Saskatchewan S7K 1L7
 with Telephone Number (+306) 384 7800

Philippine Consulate, CharlotteTown – 10 Shell Court Charlottetown, Prince Edward Island, C1A 2Z8 with Telephone Numbers (902) 894-7701 and (902) 393-4850

Most of the time, we advise all NBI Clearance applicants to call first to confirm the following:

  1. If an appointment is needed for NBI Clearance application because we don’t want you to go home empty handed.
  2. To confirm if the specific Consulate office is processing the NBI Clearance Application. We don’t want to be blamed when an applicant went to a Philippine Consulate Office and was sent home because that office don’t process NBI Clearance Application.

Your goal is to get a copy of the NBI Clearance Form No. 5 (also known as the Fingerprint Card No. 5). Once you get your hands to this form, fill it up. The form requires personal information from you that needs to be handwritten on both sides of the application form.

READ: NBI Online Registration

In the case of a married woman, the order in writing the name is as follows:

  • Maiden Last Name (Father’s surname or Apelyido ng pagkadalaga)
  • Husband’s Last Name
  • First name or Given name
  • Maternal Last Name (Maiden’s Last Name of mother or Middle name or Apelyido ng iyong Ina nung sya’y dalaga pa)

After completing the NBI Clearance form no. 5, proceed to the Philippine Consulate General to have your finger print impression. They might instruct you to proceed to the nearest Police Station or Agency to have your fingerprint impressed on the designated spaces in the form.


If the fingerprint impression is done through the help of the Police Officer/Agency, make sure to have the complete name, signature and official designation of the officer who conducted your fingerprint impression.

Attach the latest 2×2 Photo you you have in the NBI Clearance Application form.

After completing the steps above, you are now ready to submit your NBI Clearance application for consularization.

Processing your NBI Clearance in Canada.

For Consularization, you need to pay them the Consularization Fees. They also accepts Money Order if you’re going to mail them your payment, make sure that the money order is payable to the Philippine Consulate General. You also need to submit the accomplished NBI Clearance Form No. 5, a self addressed return envelop if you prefer to receive your NBI Clearance thru mail. Photocopies of your Philippine Passport (at least 3 copies) and your Permanent Residence Card or work permit whichever is available.

After the Consularization, you will get your NBI Clearance Form No.5 back. If you chose to receive back the documents via mail, it will be sent back to you within three to five working days.

This would be the last step and you have two options to do it. Just like the steps in our previous tutorial (How to apply NBI Clearance in Abroad), the two options are:

You can ask the Philippine Consular to have do it for you. By choosing this option, you need to secure another Money Order or bank draft (negotiable in the Philippines) amounting to P200payable to:

The Director
National Bureau of Investigation
Taft Avenue, Ermita 1000 Manila,

While the NBI Clearance form No. 5 must be Addressed to the following:

Ms. Julie Macalit
IRD – Mailed Clearance Section
National Bureau of Investigation
Taft Ave., Ermita 1000 Manila, Philippines


The following are the accredited banks:

Philippine National Bank (PNB)
365 West Broadway, Vancouver BC V5Y 1P8
(applicants will be issued money remittance receipt to be sent with the NBI application documents to NBI, Manila)

Hong Kong and Shanghai Bank Co. (HSBC)
ANZ – A New Zealand Bank
Bank of the Philippine Islands (BPI)

After sending the NBI Application form, it will be sent to the Philippines for process. The ETA of your NBI Clearance from the Philippines to your doorsteps in Canada is around three (3) to five (5) working days.

If you don’t prefer the previous step, you have a choice to send the NBI Clearance Application Form No. 5 from Canada to your authorized representative currently residing in the Philippines. Make sure to gave him/her an Authorization Letter indicating that you are authorizing him/her to transact or process your NBI Clearance.

Your Authorized representative needs to have your NBI Clearance form processed in NBI Main Building located in Taft Ave, Manila. The person you authorized needs to bring your application form in the Electronic Data Processing Division of NBI.

NBI Clearance Abroad

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