Ask Someone To Claim Your NBI Clearance Using the Authorization Letter


NBI Clearance Authorization Letter – One reason why you can’t claim your NBI Clearance on the same day you applied is because you’ve just been tagged as “HIT”. There are a lot of reasons why you got that status but we’re not going to discuss that today.

Unfortunately, you will go home empty handed and wait for at least eight (8) working days before your NBI Clearance is released.

If you are a busy Employee, leaving your job for a day just to claim your NBI Clearance is not a wise thing to do.

Not unless you are scheduled for NBI Clearance Quality Control Interview, in which your presence is required for questioning.

If you happen to know someone who’s willing to claim your NBI Clearance on your behalf, why not do it? It will save you time. Plus, you don’t have to file for a vacation leave just to claim your NBI Clearance. Claiming another person’s NBI Clearance is simple. NBI Clearance Outlets allows another person to claim an NBI Clearance that he doesn’t own provided that he presents an NBI Clearance Authorization Letter.

What is an Authorization Letter?

Just like what we have mentioned in our article “How To Apply NBI Clearance – Updated Guide with Photos”, you can claim your NBI Clearance with the help of an authorized representative.

Authorization letter is a dated and signed letter, granting authority to another person to perform a certain task or transaction. Authorization letter is usually used for business purposes.

Authorization letters plays an important role in claiming another person’s NBI Clearance. It is a valuable requirement presented before the NBI Clearance Outlet releases the NBI Clearance to another party who doesn’t own it.

In writing an NBI Clearance Authorization Letter for Claiming NBI Clearance, it must be polite and written in a positive tone. Make sure to state clearly the purpose of the letter and the important details such as:

  • Your Name.
  • Name of the Authorized Person.
  • The Date.
  • Some Personal Details about yourself and the authorized person (such as Age, Address and Contact Numbers).
  • Signatures (You and the Authorized Person).

There is no standard template for NBI Clearance Authorization Letter. It can be handwritten, typewritten or Computer printed text. But for the sake of formality and professionalism, we encourage that the NBI Clearance Authorization Letter should be computer printed.

Here in NBIClearance.Com, we try to make things easier for the a href=”” alt=”NBI Clearance Online” title=”NBI Clearance Online”>NBI Clearance Online Applicants. We enjoy spoon feeding our beloved readers with information and practical tips. What we are going to do next is we’ll just give the Authorization Letter for claiming you NBI Clearance Template so that you won’t have to write a letter from scratch. Just make sure to change the following personal details.

February 14, 2016

Juan Dela Cruz
Block 7, Lot 12
Cauliflower Street, Dasmariñas Village
Makati City

To Whom It May Concern,

Good day!

I, Juan Dela Cruz, 25 years old, is writing to you regarding my NBI Clearance which is due to be claimed on February 15, 2013. I am giving Mr. Efren Reyes the authority to claim my NBI Clearance on my behalf. I have enclosed my Postal ID which will serve as proof of my consent on the said matter. Accompanying my Postal ID is Mr. Efren Reyes’ SSS ID as a proof of his identification.

If you have any questions about this transaction, you can contact me by at 09068796542. Thank you.


Juan Dela Cruz

Guidelines to be followed by the Authorized Person before claiming your NBI Clearance

  • NBI Clearance Applicants must observe proper dress code. Avoid coming to the venue wearing slippers, shorts and sando.
  • You must attach one of your Valid ID to your Authorized Person. Photocopies are not accepted, so please bring the original Valid ID.
  • Authorized Person must bring his own one (1) valid ID. Two IDs would be great. Government Issued ID’s are preferred.
  • Proceed directly to the releasing window and present the signed Authorization Letter, your Valid ID and the Authorized Person’s ID.
  • The NBI Clearance Releasing Personnel will release your NBI Clearance if no problems encountered relating to identity.

Please bear in mind that NBI Clearance Outlets are still cautious in handing out NBI Clearances to avoid future dilemmas and complaints. Therefore, make sure to submit the proper requirements.

Are you thinking about using Authorization Letter in claiming your NBI Clearance? Do you know someone who already did this? Did he succeed? Let others know your experience by telling us in the comment section.

Have a nice day!

About the author

NBI Clearance Admin


    Magtatanong lang po. Kase kumuha ako ng NBI CLEARANCE sa Cebu pero hindi ko nakuha dahil with hit ako. At this moment po kase nasa Manila ako and today yung appointment date for releasing. Pwede ko po ba kunin sa NBI main office yun? Kase nag try din ako sa ibang branch hindi daw po pwede, kung sa main office po kunin pwede po ba? Pakisagot nman po salamat.

  • Paano po ba processing kapag yung nagpapakuha ng nbi clearance e nasa abroad, applicable po ba ung authorization letter? Hoping for ur prompt reply and tnx in advance

  • Good Day Sir/ Ma’am,

    Follow up ko lang po kung okay na po NBI renewal ko po.
    My pick up schedule po Feb.18 pero nag ask po ako sa counter if pwede
    Early that day po,ang sabot try ko daw po bukas if okay na..
    Thank you po sa reply good day and god bless..

  • Good Day po.
    Ask ko lang po if ganito talaga ang process:
    kanina po kasi nagrenew ako ng clearance, sa cabanatuan branch. My existing clearance is still valid till May 30 2019, pero kanina kinuhanan ako ng photo at fingerprint then nilagyan ako ng stamp na “with hit”. To be claim daw po after 10 days. kahit po ba renew ng valid pa nq clearance ganon parin ang waiting time? tapos sa pagdetermine ng if my Hit or wala, basta po ba may part ng name nyo na kamuka sa iba but the rest is unique, considered hit parin po? And lastly, ung quick renewal at hit delivery po sa page nyo ay diko maaccess. Thank you

  • Good noon po. May delivery po ba ang NBI? Yung delivery method ang senelect ko.. Darting po ba yun sakin o kailangan ko pang pumunta ng NBI office? Salamat sa sasagot.

  • Nag apply po ako sa nbi online ok na po nakapagbayad nko kase yung reciept ng pinagbayaran ko tulad sa bayad center nawawala . Macclaim ko pa din ba nbi ko .

  • Sa malolos po kasi ako nagapply ng clearance. Pick up date ko po kasi ngyong week. And hindi p po ako makakauwe bulacan. Malapit lang po ako sa UN ave main.pwede po ba dun ko pick up/print ng clearance? Thanks

  • Pwede ko po b ako mag claim ng NBI ng anak ko s Jan 17 po kc ang release nya? Ano po nid ko dalin n requirements pr m claim ko po? Ty po

  • pwede po ba mag ask if pwede kumuha ung friend ko ng NBI kopo kse po may pasok po ako ng monday ok lang po ba na i attach ko ung old NBI and birth certificate ko as an ID for me ? cause wala papo akong valid id….

  • Ano po ang requirements para makapag renew ng nbi clearance para sa iba. Ofw ksi husband ko at kailangan nya ng nbi clearance

  • Dec 26 marerelease ung NBI clearance ko due to hit, pwede ba kunin ung Jan 4 2019?

    Try ko option sa NBI clearance online yung with HIT NBI Delivery Service kaso kapag enter ko ung reference number at bday then hit submit, merong error “pin code required” wala tuloy akong option para ipa deliver un. Pwede ba sa LBC i pa process ung delivery?

  • Hi. Pwede puba kumuha ng nbi clearance kahit walang appointment? It is possible puba na makakuha ako ng NBI ng mother ko for example po OFW sya pero lahat ng documents na kaylangan nasakin na at kahit saang branch puba ba pwede kumuha kung ganto ang case?? Thankyou in advance

  • Hello po. Hindi ko ksi naclaim yung nbi ko nung june po? Pde ko pa po ba sya maclaim ngayon? Expired na po kaya sya? Salamat po.

    • Medyo matagal na po kasi yun, June pa pala. Hindi ko po masabi kung pwede pa po yun. OK lang po sana kung 1 month lang po ang lumipas kaso halos 6 months na pala. Ang mapapayo ko nalang po ay puntahan nyo nalang po pero hindi ko kasi sigurado talaga kung andun pa.

  • hi. applied nbi clearance in galleria last May and wasnt able to claim it kasi bo busy ako. Pwede ko pa po ba maclaim this time ? Thanks po

    • hi good morning ask ko po sa na kung pwede akong mag claim ng nbi clearance ng sister ko na nasa korea ,kung sakaling mag apply siya throug online pwede po ba ako na ang mG CLAIM as sister……

    • Good day po. Last time na nag renew po ako hindi ko nakuha kasi may HIT daw. Hanggang sa makabalik na ako abroad. After 2 years need ko na mag renew ng NBI pero authorization lang dahil nandito pa ako abroad. May HIT pa kaya yun? Thanks in advance.

  • Hi. Good day po. Ask ko lang if allowed po ba pag handwritten ang authorization letter instead of printed po? Thank you.

  • Authorization letter could greatly help. But how about if the clearance was not picked-up on the scheduled date. Will it be still fine to claim it the next working days? How long will the grace period would be?

  • Sir/madam ask q lang po kailangan pa ba mgfiled ng new nbi clearance kasi po last July ng filed yn anak q tapos Hindi po nia narealese

  • Hi Admins and Moderators,↵Good day! Tanong lang po, actually natanong na ng iba sa baba, but di pa yata nareplyan. What if the supposed date to claim is overdue. like December 3 ung schedule, for some reason nakalimutan or nakaligtaan, can it still be claimed at later date? If so, hanggang ilang days po sya pwede pang ma-claim.↵Appreciate your immediate response please.↵↵Many thanks,↵Pedz

  • Hi good evening gusto ko lng po sanang itanong kase p ng fill up po ako ng form bale po dapat nung november 20 ko kukunin kase yun po yung date na pina sced ko ang problema po hindi ko cia nakuha gawa ng colse dahil sa apec ngayun po expired na po kahapon pa decmber 3 puwde ko po ba i re-escedule olit yun if hindi naman maibabalik po ba yung binayad ko???? Pls answer me

  • Sample of authorization letter to renew NBI clearance↵↵↵↵January 6, 2018↵↵Angelina Miley cyrus↵44 – 6457 143 ST↵Vancouver British Columbia↵V5f 3q7↵Canada↵↵To Whom It May Concern,↵↵Greetings!↵↵I, Angelina Miley Cyrus, hereby give my authorization to Mr. Bronu Mars to act on my behalf regarding the renewal of my NBI Clearance . I further authorize Mr. Bruno Mars to submit my application and collect my completed NBI Clearance on my behalf. I have enclosed my valid ID’s which will serve as proof of my consent on the said matter. Accompanying my ID is Mr. Bruno Mars’ company ID as a proof of his identification.↵↵If you have any questions about this transaction, you can contact me by at ↵1-604-1434-4321↵↵Thank you.↵↵Sincerely,↵↵Angelina Miley Cyrus

  • pano ko po ba malalaman kung kailan ko makukuha ang NBI CLEARANCE ko? kasi po nag bayad na po ako sa bayad center..nag apply po aq ng nbi clearance nov.4,2018 tapos nag bayad po ako ng nov.5,2018..ty

  • Hi. Just want to ask required na po ba ngaun ung online appointment? Kasi nagpunta po ako sa isang branch ng NBI then sabi nila online na daw ngaun na kailngan my appointment bago pumunta sa NBI. Thank you.

  • sir pwd po bh makuha ngaun nbi clearance q khit 2 months unclaimed na? july 21 kc aq kumuha at with hit pa tpos hnd q pa nkukuha hnggng ngaun

  • Hi…I processed my NBI at Philippines consulate Vancouver then pinadala ko sa family ko un completed forms para madali daw makuha…just wanna ask po pwede ba makuha ng family ko un NBI clearance ko sa local NBI branch specifically Iloilo NBI branch? Thank you…looking for immediate reply…

  • What if I will send someone not to claim, but to APPLY for my NBI Clearance in my behalf? The article posted above is regarding the “Claiming” of applied NBI Clearance. What about applying in my behalf? Is it possible?

    • Sample of authorization letter to renew NBI clearance↵January 6, 2018↵Angelina Miley cyrus↵44 – 6457 143 ST↵Vancouver British Columbia↵V5f 3q7↵Canada↵To Whom It May Concern,↵Greetings!↵I, Angelina Miley Cyrus, hereby give my authorization to Mr. Bronu Mars to act on my behalf regarding the renewal of my NBI Clearance . I further authorize Mr. Bruno Mars to submit my application and collect my completed NBI Clearance on my behalf. I have enclosed my valid ID’s which will serve as proof of my consent on the said matter. Accompanying my ID is Mr. Bruno Mars’ company ID as a proof of his identification.↵If you have any questions about this transaction, you can contact me by at↵1-604-1434-4321↵Thank you.↵Sincerely,↵Angelina Miley Cyrus

  • Pde poh ba mgclaimed ng nbi clearance na photo copy valid id poh ang dala kasi dto poh aqoh hk need qoh poh kc for applying visa…thanx

  • Is authorization letter may be used for “HIT”? or if the person is hit, must it be claimed personally? thanks. need response asap.

  • Gud day poh.. mam and ser tanung qlng poh.. kc hit poh un nbi q, tpus nun qmuha poh aq ng NSO.. d poh nagkatugma un spelling poh nia.. bali mku2ha q poh un nbi q sa december 11… tnx poh goodbless


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