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Ask Someone To Claim Your NBI Clearance Using the Authorization Letter

One reason why you can’t claim your NBI Clearance on the same day you applied is because you’ve just been tagged as “HIT”. There are a lot of reasons why you got that status but we’re not going to discuss that today.

Unfortunately, you will go home empty handed and wait for at least eight (8) working days before your NBI Clearance is released.

If you are a busy Employee, leaving your job for a day just to claim your NBI Clearance is not a wise thing to do.

Not unless you are scheduled for NBI Clearance Quality Control Interview, in which your presence is required for questioning.

If you happen to know someone who’s willing to claim your NBI Clearance on your behalf, why not do it? It will save you time. Plus, you don’t have to file for a vacation leave just to claim your NBI Clearance. Claiming another person’s NBI Clearance is simple. NBI Clearance Outlets allows another person to claim an NBI Clearance that he doesn’t own provided that he presents an Authorization Letter.

What is an Authorization Letter?

Authorization letter is a dated and signed letter, granting authority to another person to perform a certain task or transaction. Authorization letter is usually used for business purposes.

Authorization letters plays an important role in claiming another person’s NBI Clearance. It is a valuable requirement presented before the NBI Clearance Outlet releases the NBI Clearance to another party who doesn’t own it.

In writing an Authorization Letter for Claiming NBI Clearance, it must be polite and written in a positive tone. Make sure to state clearly the purpose of the letter and the important details such as:

  • Your Name.
  • Name of the Authorized Person.
  • The Date.
  • Some Personal Details about yourself and the authorized person (such as Age, Address and Contact Numbers).
  • Signatures (You and the Authorized Person).

There is no standard template for NBI Clearance Authorization Letter. It can be handwritten, typewritten or Computer printed text. But for the sake of formality and professionalism, we encourage that the NBI Clearance Authorization Letter should be computer printed.

Here in NBIClearance.Com, we try to make things easier for the a href=”” alt=”NBI Clearance Online” title=”NBI Clearance Online”>NBI Clearance Online Applicants. We enjoy spoon feeding our beloved readers with information and practical tips. What we are going to do next is we’ll just give the Authorization Letter for claiming you NBI Clearance Template so that you won’t have to write a letter from scratch. Just make sure to change the following personal details.

February 14, 2016

Juan Dela Cruz
Block 7, Lot 12
Cauliflower Street, Dasmariñas Village
Makati City

To Whom It May Concern,

Good day!

I, Juan Dela Cruz, 25 years old, is writing to you regarding my NBI Clearance which is due to be claimed on February 15, 2013. I am giving Mr. Efren Reyes the authority to claim my NBI Clearance on my behalf. I have enclosed my Postal ID which will serve as proof of my consent on the said matter. Accompanying my Postal ID is Mr. Efren Reyes’ SSS ID as a proof of his identification.

If you have any questions about this transaction, you can contact me by at 09068796542. Thank you.


Juan Dela Cruz

Guidelines to be followed by the Authorized Person before claiming your NBI Clearance

  • NBI Clearance Applicants must observe proper dress code. Avoid coming to the venue wearing slippers, shorts and sando.
  • You must attach one of your Valid ID to your Authorized Person. Photocopies are not accepted, so please bring the original Valid ID.
  • Authorized Person must bring his own one (1) valid ID. Two IDs would be great. Government Issued ID’s are preferred.
  • Proceed directly to the releasing window and present the signed Authorization Letter, your Valid ID and the Authorized Person’s ID.
  • The NBI Clearance Releasing Personnel will release your NBI Clearance if no problems encountered relating to identity.

Please bear in mind that NBI Clearance Outlets are still cautious in handing out NBI Clearances to avoid future dilemmas and complaints. Therefore, make sure to submit the proper requirements.

Are you thinking about using Authorization Letter in claiming your NBI Clearance? Do you know someone who already did this? Did he succeed? Let others know your experience by telling us in the comment section.

Have a nice day!

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  • Liza
    July 7, 2018

    Hello!As of this time, I am working outside of the country. I want to apply for an NBI clearance. I am happy to know that it can be done on-line. My problem is claiming it via an authorized representative.Can I give a scanned copy of my authorization letter and a photocopy of my passport because I have not left any valid ID back home.? Please reply as soon as possible. Thank you for the prompt reply.

  • Jenny
    June 26, 2018


    First time ko po kasing kukuha ng nbi clearance and nagkataong first day ko sa work sa June 28 po.Pwede po bang authorization letter and valid id ko po lang ang kailangan.Paano po yung sa biometrics ko?Thanks po:)

  • Jenny
    June 26, 2018


    First time ko pong magapply ng nbi clearance ko and nagkataong start ng first day ko sa trabaho and pagkuha ko ng nbi clearance ko sa June 28,kahit authorization letters and valid id ko lang po ba ang kailangan,papano po yung sa biometrics.Ano po bang kailangan gawen?Thanks po:)

  • Clarence
    June 26, 2018

    Pano po pag nawala yung receipt or clam stub pede na valid id na lang?
    Thank you po

  • sherlyn
    June 10, 2018

    Hi, nakalampas na ung appointment sched ko sa NBI at di ko po napuntahan, PWDE KO PA PO BA MAKUHA UN ANYTIME ? Bayad na po ako. Online at bayad center

    • RL
      June 20, 2018

      I have the same concern. can someone help us with this?

    • Arfie
      July 5, 2018

      Hindi na pwede makuha pag lumampas na sa scheduled date. And hnd din nagrerefund ung binayaran nyo ng nbi. Mas okey pumunta agad sa nbi outlets after makapag bayad. Kahit ibang araw schedule mo pwd mo makuha agad after your payment. Ganyan ginagawa ko.

  • Tajeen
    May 31, 2018

    Good day.pwede po bang estudyante ang pakuwain ng NBI clearance ko with my authorization letter?at using his/her student ID?thanks in advance

  • Dani
    May 21, 2018

    Hi, may I ask what if I lost the receipt or claim stub, will i still be able to get it? Or as long as I present valid IDs?

  • Msthompson
    May 18, 2018

    Pede po bang ipaclaim sa ibang NBI clearance outlet? For example, sa ortigas ako nag pa appoint pero di ko nakuha agad kasi may hit. Pede ko bang iclaim ung clearance kung san ako mas malapit nagwowork? Kaysa bumalik pa ako sa ortigas?

    • Kat Delano
      May 21, 2018

      Yes, kelangan mo bumalik ng ortigas kung saan ka nagapply.

  • Eiron ramos
    May 15, 2018

    If ako po mismo kukuha nung nbi clearance ko kailanagn papo ba nang authorisation letter

    • Kat Delano
      May 16, 2018

      Hindi na po dahil sayo naman un. Gagamit ka lang ng Authorization Email kung ibang tao ang inutusan mo para kumuha.

  • Christian Bongalos
    April 19, 2018


    Pwede ba kunin un nbi like tom ako nakached pero sa monday ko kukunin? Thanks po..

    • Kat Delano
      April 19, 2018

      Nope. You have to follow the schedule. 🙂

    • Arfie
      July 5, 2018

      Pwede po kunin anyday as long as may receipt ka na maipakita. Pero dapat hnd lumampas sa scheduled date mo. Ginawa ko na yan ilang beses na. Example july 9 pa sched ko sa nbi. Tapos binayaran ko sya ng july 1. Kinuha ko kagad nung july 2. Na released din sakin kagad. Nagpa sched ako sa robinsons galleria. Sila nag adviced sakin about jan. Kaya ganyan ginawa ko.

  • wynlie y. rojas
    February 27, 2018

    hi good day, tanong ko lang po, nag file ako sa prosperidad, agusan del sur ng nbi pero nag HIT ako, ngaun ma claim ko sa feb.27 pero andito na ako sa manil, ngaun merob malapit na nbi branch dito, pwdi ko po bang e claim ang nbi clearance ko dito sa branch ng vlenzuela city?, bayad na po ang nbi clearance ko kaso hit nga lang. thanks sa response sir/ma’am

  • jona rabino
    November 26, 2017

    Hi..tanong ko lng ponif possible pa makuha yung nbi if nag laps na ponl yung claiming day.?

  • April Joy Fuentes
    November 26, 2017

    Hi. Good day po. Ask ko lang if allowed po ba pag handwritten ang authorization letter instead of printed po? Thank you.

    • Melvin J. Bayer
      April 13, 2018

      Good day,

      Tanong ko lang po na hit po yung NBI clearance Ng pinsan ko release po ngayun are n to april 13,2018, Pwede po makuha kahit saan branch po n malapit ddto sa Taguig City.

  • Ching
    November 20, 2017

    Hi. Just want to ask required na po ba ngaun ung online appointment? Kasi nagpunta po ako sa isang branch ng NBI then sabi nila online na daw ngaun na kailngan my appointment bago pumunta sa NBI. Thank you.

  • Alejandro
    November 1, 2017

    Hi po,

    I am in australia currently. In regards to authorisation letters, do i need to give my authorised person my original valid ID?

  • Miriam Tandayag
    October 17, 2017

    Hi po Sir /Ma’am,
    Good Evening. I would like to inquire po kasi nakakuha na po ako ng NBI dati mga 1990’s pa siguro yon paano po ba yon good as new account? na po ba mangyari.
    Please let me know po.
    Thank you so much.

  • michel estares
    September 21, 2017

    Sir/maam ask.klang po ako nag.renew ng nbi ko march po tapos ung date na kuhanin ko april tapos.d kna kuha bz sa work at ngaun kinuha ko sept 15 ang sbi sa akn d na.daw pwede kuhanin khit d pa expired ayaw i bigay i binayaran nman akn aply daw ako.ulit