Ask Someone To Claim Your NBI Clearance Using the Authorization Letter

August 20, 2018 9:41 am

NBI Clearance Authorization Letter – One reason why you can’t claim your NBI Clearance on the same day you applied is because you’ve just been tagged as “HIT”. There are a lot of reasons why you got that status but we’re not going to discuss that today.

Unfortunately, you will go home empty handed and wait for at least eight (8) working days before your NBI Clearance Online is released.


If you are a busy Employee, leaving your job for a day just to claim your NBI Clearance is not a wise thing to do.

Not unless you are scheduled for NBI Clearance Quality Control Interview, in which your presence is required for questioning.


If you happen to know someone who’s willing to claim your NBI Clearance on your behalf, why not do it? It will save you time. Plus, you don’t have to file for a vacation leave just to claim your NBI Clearance. Claiming another person’s NBI Clearance is simple. NBI Clearance Outlets allows another person to claim an NBI Clearance that he doesn’t own provided that he presents an NBI Clearance Authorization Letter.

What is an Authorization Letter?

Just like what we have mentioned in our article “How To Apply NBI Clearance – Updated Guide with Photos”, you can claim your NBI Clearance with the help of an authorized representative.

Authorization letter is a dated and signed letter, granting authority to another person to perform a certain task or transaction. Authorization letter is usually used for business purposes.


You may want to read: How To Do An NBI Online Registration

Authorization letters plays an important role in claiming another person’s NBI Clearance. It is a valuable requirement presented before the NBI Clearance Outlet releases the NBI Clearance to another party who doesn’t own it.

In writing an NBI Clearance Authorization Letter for Claiming NBI Clearance, it must be polite and written in a positive tone. Make sure to state clearly the purpose of the letter and the important details such as:

  • Your Name.
  • Name of the Authorized Person.
  • The Date.
  • Some Personal Details about yourself and the authorized person (such as Age, Address and Contact Numbers).
  • Signatures (You and the Authorized Person).

There is no standard template for NBI Clearance Authorization Letter. It can be handwritten, typewritten or Computer printed text. But for the sake of formality and professionalism, we encourage that the NBI Clearance Authorization Letter should be computer printed.

Here in NBIClearance.Com, we try to make things easier for the

February 14, 2016

Juan Dela Cruz
Block 7, Lot 12
Cauliflower Street, Dasmariñas Village
Makati City

To Whom It May Concern,

Good day!

I, Juan Dela Cruz, 25 years old, is writing to you regarding my NBI Clearance which is due to be claimed on February 15, 2013. I am giving Mr. Efren Reyes the authority to claim my NBI Clearance on my behalf. I have enclosed my Postal ID which will serve as proof of my consent on the said matter. Accompanying my Postal ID is Mr. Efren Reyes’ SSS ID as a proof of his identification.

If you have any questions about this transaction, you can contact me by at 09068796542. Thank you.


Juan Dela Cruz

Guidelines to be followed by the Authorized Person before claiming your NBI Clearance

Please bear in mind that NBI Clearance Outlets are still cautious in handing out NBI Clearances to avoid future dilemmas and complaints. Therefore, make sure to submit the proper requirements.

Are you thinking about using Authorization Letter in claiming your NBI Clearance? Do you know someone who already did this? Did he succeed? Let others know your experience by telling us in the comment section.

Have a nice day!

NBI Clearance Authorization Letter

347 thoughts on “Ask Someone To Claim Your NBI Clearance Using the Authorization Letter

Leave a Reply

  • Ivan Domingo says:

    pwede ko bang ma claim ng maaga pa dun sa release date ung nbi clearance na may hit?

    • Kat Delano says:

      Hindi po eh. kung kelan po nila inischedule ng release, un lamang po talaga.

      • Jenielyn says:

        Hi po mam ask ko lng po pano po if d ko makuha ng huwebes any clearance ko pwede po bang byermes sya makuha,,at saka priority din po ba nila may baby,,sensya napo tnx po

        • Pris says:

          Hi ask ko lang po. Ang schedule po kse ng release ko ay Dec 26,2019 diko po siya nakuha. Pwede pa po ba siya makuha? Thanks in advance.

          • Kat Delano says:

            Yes po, pwede pa po yan. dalhin nyo lang yung receipt nyo na katibayan na nagprocess kayo ng NBI Clearance Online.

      • Maria says:

        Hi, ask ko lang po may Hit po ako pero hindi ko nakuha ung NBI ko nung 2019 due to work din po..
        Mag Aapply nalang po ba ako nang panibago? Thanks po

        • Kat Delano says:

          Yes, apply ka na po ng bago sa nbi online.

      • Alexander says:

        Hello po pwede ko po ba palitan ung nbi office na kukuhaan ko ng nbi clearance dun sa office na binayaran ko na online po? Nagkamali po aq eh masyado yung napili ko na office pero di ko na macancel kc paid na. Thank you po sa advise.

    • Charles Matondo says:

      Pwede ko pa ba makuha ang renewal ng nbi ko kapag lumampas ako sa due data ng schedule? sa marilao branch po ako nagassign online. thankyou

      • Kat Delano says:

        yes po pero dapat po hindi po ganon katagal. at least a month lang po cgro ang palugit.

        • Mary kris says:

          Hello po.Ask ko lang kung ako po ba ay naka registered na online application sa nbi at ang schedule ko po for appearnce is sept 7 in the morning makukuha ko pa agad ang aking NBi clearance?

  • Troy says:

    Good day!

    Can you still claim the NBI Clearance even if it extends the actual date of claiming?

    • Kat Delano says:

      Yes of course. as long as hindi pa lumilipas ang 1 month, makukuha mo padin ang iyong NBI Clearance.

      • Diego oarde says:

        Good day may tanong po ako kung makukuha ko paba yung nbi ko kahit two weeks ang nakalipas ng nakatakdang date ng pagrelease ? Thankyou po.

      • Win Coy says:

        Ma’am nakalimutan po kasi ng friend ko yung sched kung kelan nya kukunin yung NBI clearance nya pero kung today po sya nakakuha ng code then binayaran nya sa bayad center mga kelan po kaya nya pwede ng makuha yon

  • Michelle M says:

    Good day. I would like to ask if I can claim my NBI clearance in one of the branches in Manila?
    I applied my NBI clearance at Cagayan de Oro and I was told I could claim it in Manila.


    • Kat Delano says:

      Sino po ang nag instruct sayo na pwede mong iclaim sa Manila ang NBI Clearance mo? I think its not possible at hindi po allowed yung ganon.

      • Rose Marvelyn Ursua says:

        Mam pwede ko po ba makuha ung clearance ko khit wla p pong two weeks?

  • Francis Grepo says:

    Hi Admin, may schedule po ako on March 27, 2019 PM. Kaya lang po, may urgent lang po ako na kailangan puntahan that day. Possible po ba ipa resched ng AM. Sa NBI Shaw Mall po ako naka schedule. Maraming Salamat po.

    • Kat Delano says:

      Puntahan mo nalang ASAP ang iyong NBI Clearance kung hindi ka makakapunta sa araw ng appointment mo. OK Lang yung.

      • Rose Ann Tabuan says:

        1.Pwede ko bang ipakuha sa iba ang aking NBI clearance wala pong time dahil sa trabaho ang release po niya is July 29,2020. But as of now hindi ko pa nakuha ang NBI ko due to said reason.

      • Sherwin Nacor Leliza says:

        Hi ask Lang Po,pwede ko na Po ba Kaya makuha Ang NBI RENEWAL ko kahit on the same day lang ako nag apply for renewal? Sa UN Kasi ako na appoint and Friday Ngayon,sabi Kasi 24hrs pwede na pero Saturday bukas, pwede na Kaya kahit on the same day which is Friday? Thank you

        • Kat Delano says:

          Wala po silang office ng Saturday so much better na office days ka po bumalik which is monday to friday.

    • Anna Peñaranda says:

      Hello po, can I ask some question po? kasi po nung February. po ata gumawa ako ng nbi gamit cp ko, then binayaran ko sa 7/11 at until now na sakin padin po Yung resibo. Kaso until now diko pa nakukuha Yung nbi ko. kasi busy po ako sa work and pang umaga kasi ako at gabi na ko na kakauwi . ngayon po medyo hndi nako busy. gsto ko po sana makuha . mkkuha ko padin po ba yon Kahit Feb ko pa yon gnwa Pero na sakin padin po Yung resibo ? paki sagot po asap Salamat po

  • Lorenzo nicholas centeno says:

    Gud pm po sir/ma’am.
    Tanong lang po. Kasi nagpaschedule ako nung march 14,2019. Unfortunately di ko siya napuntahan due to emergency po. Nacancel leave. Pwede bang pumunta today khit di na kmi nkaschedule and mkukuha pa din ba siya today?salamat

    • Kat Delano says:

      Puntahan mo nalang po ito sa lalong madaling panahon. Dalhin mo ang resibo ng NBI Clearance Fee payment mo and yung reference number. Bring 2 valid ID as requirement. Makakakuha ka pa din po ng NBI Clearance.

  • James Bicaldo says:

    Good day,
    I have logistical issues at the moment and it is impossible for me to fly back to the Philippines to do this in person. I tried to do the Quick Renewal option pero ayaw tanggapin ng system. My old NBI clearance has expired March 2016. Is there someone I can contact to help me sort this out please?
    As per last clearance back in 2015, I have no “HIT” occurences.
    Thank you,

  • lynche manuel says:

    since we are here abroad, do we really need to send at lease one of our original ID. photocopy is not really accepted? cuz we also need to use our ID here like drivers license.

  • says:

    Ask ko po sana kung ano pwede ko po gawin kung hndi ko na po makita ung dati kong NBI Clearance tapos hndi ko ma alala ung dati kong Number record paano po ako mag papa renewal

  • Ruby Ann Afable says:

    Hello Po.. pwedi pa po ba iclaim ung nbi clearance after 10 days after ung releasing date?

    • Kat Delano says:

      Yes po pwede mo pa po maclaim ang iyong NBI Clearance after 10 days ng iyong release date.

      • Elaine May D. Samoy says:

        Last february 12 2020 pa po kc release ng nbi clearance ko makukuha ko pa po ba un ngaun? Hindi ko po nakuha gawa po ng nauwi po ako ng probinsya.

  • Jastine Guban Esmeralda says:

    Hi! Thanks for this important infos. But may i know please if it is ok to authorize a third person? Because the first person that was given the authority is not able to go to the NBI main branch to claim the clearance due to sickness. Thank you for the response.

    • Kat Delano says:

      Pwede naman po, just make sure na mag issue ka ng letter of authorization to claim your NBI CLEARANCE. Also, valid ids must be presented.

  • Judy Montañez says:

    Magtatanong lang po. Kase kumuha ako ng NBI CLEARANCE sa Cebu pero hindi ko nakuha dahil with hit ako. At this moment po kase nasa Manila ako and today yung appointment date for releasing. Pwede ko po ba kunin sa NBI main office yun? Kase nag try din ako sa ibang branch hindi daw po pwede, kung sa main office po kunin pwede po ba? Pakisagot nman po salamat.

  • Lj says:

    Paano po ba processing kapag yung nagpapakuha ng nbi clearance e nasa abroad, applicable po ba ung authorization letter? Hoping for ur prompt reply and tnx in advance

    • Kat Delano says:

      SPA po ang requirement together with his or her nbi form no. 5 and other requirements.

  • Justin says:

    what if hindi po ako available and walang available na pwede kong i-authorize, pwede pa rin po ba i-claim sa susunod na araw?

    • Kat Delano says:

      Yes po, wala pong problema yun. As long as wag mo po papatagalin na hindi nakukuha ang iyong NBI Clearance.


    Hindi daw po pwede authorization kailangan daw personal appearance sabi dito sa nbi baguio city

  • Grace Velasquez De La Cerna says:

    Good Day Sir/ Ma’am,

    Follow up ko lang po kung okay na po NBI renewal ko po.
    My pick up schedule po Feb.18 pero nag ask po ako sa counter if pwede
    Early that day po,ang sabot try ko daw po bukas if okay na..
    Thank you po sa reply good day and god bless..

  • Lentenee says:

    Good Day po.
    Ask ko lang po if ganito talaga ang process:
    kanina po kasi nagrenew ako ng clearance, sa cabanatuan branch. My existing clearance is still valid till May 30 2019, pero kanina kinuhanan ako ng photo at fingerprint then nilagyan ako ng stamp na “with hit”. To be claim daw po after 10 days. kahit po ba renew ng valid pa nq clearance ganon parin ang waiting time? tapos sa pagdetermine ng if my Hit or wala, basta po ba may part ng name nyo na kamuka sa iba but the rest is unique, considered hit parin po? And lastly, ung quick renewal at hit delivery po sa page nyo ay diko maaccess. Thank you

  • Marlon Cotero says:

    Good noon po. May delivery po ba ang NBI? Yung delivery method ang senelect ko.. Darting po ba yun sakin o kailangan ko pang pumunta ng NBI office? Salamat sa sasagot.

  • Jerome says:

    Nag apply po ako sa nbi online ok na po nakapagbayad nko kase yung reciept ng pinagbayaran ko tulad sa bayad center nawawala . Macclaim ko pa din ba nbi ko .

  • Jack says:

    Sa malolos po kasi ako nagapply ng clearance. Pick up date ko po kasi ngyong week. And hindi p po ako makakauwe bulacan. Malapit lang po ako sa UN ave main.pwede po ba dun ko pick up/print ng clearance? Thanks

  • Allyza Macawili says:

    Ang personal copy po b ay pwedeng pang travel abroad or Hindi??

    • Kat Delano says:

      NO. Hindi po. Dapat po yung walang tatak na “PERSONAL COPY” na NBI Clearance.

  • Margie Capillo says:

    Pwede ko po b ako mag claim ng NBI ng anak ko s Jan 17 po kc ang release nya? Ano po nid ko dalin n requirements pr m claim ko po? Ty po

  • MELVIN says:

    pwede po ba mag ask if pwede kumuha ung friend ko ng NBI kopo kse po may pasok po ako ng monday ok lang po ba na i attach ko ung old NBI and birth certificate ko as an ID for me ? cause wala papo akong valid id….

  • Maria Teresa Sevadera says:

    Ano po ang requirements para makapag renew ng nbi clearance para sa iba. Ofw ksi husband ko at kailangan nya ng nbi clearance

  • Albert V says:

    Dec 26 marerelease ung NBI clearance ko due to hit, pwede ba kunin ung Jan 4 2019?

    Try ko option sa NBI clearance online yung with HIT NBI Delivery Service kaso kapag enter ko ung reference number at bday then hit submit, merong error “pin code required” wala tuloy akong option para ipa deliver un. Pwede ba sa LBC i pa process ung delivery?

  • Ma. Crisma Alexandra Reyes says:

    Hi. Pwede puba kumuha ng nbi clearance kahit walang appointment? It is possible puba na makakuha ako ng NBI ng mother ko for example po OFW sya pero lahat ng documents na kaylangan nasakin na at kahit saang branch puba ba pwede kumuha kung ganto ang case?? Thankyou in advance

    • Kat Delano says:

      Required po ang NBI Clearance Online Appointment para po makakuha ng NBI Clearance.

  • Marvs says:

    pwede kaya picture yung Authorization Letter, thanks

    • Kat Delano says:

      No, hindi po pwede ang picture ng Authorization Letter to claim the NBI Clearance. Required po ang printed copy.

  • Yanna says:

    Hello po. Hindi ko ksi naclaim yung nbi ko nung june po? Pde ko pa po ba sya maclaim ngayon? Expired na po kaya sya? Salamat po.

    • Kat Delano says:

      Medyo matagal na po kasi yun, June pa pala. Hindi ko po masabi kung pwede pa po yun. OK lang po sana kung 1 month lang po ang lumipas kaso halos 6 months na pala. Ang mapapayo ko nalang po ay puntahan nyo nalang po pero hindi ko kasi sigurado talaga kung andun pa.

  • JOANNE P. CRUZ says:

    hi. applied nbi clearance in galleria last May and wasnt able to claim it kasi bo busy ako. Pwede ko pa po ba maclaim this time ? Thanks po

    • Kat Delano says:

      Yes po, pwede mo pa din makuha ang iyong NBI Clearance. Basta balikan mo pa din po asap.

  • Olrac Iruaj says:

    Pwede ba makuha yung NBI the day after nung stated na date kukunin?

    • Kat Delano says:

      Yes of course, pwede naman po yun. Wala pong problema.

  • NBI Clearance Admin says:


    • maryjane says:

      hi good morning ask ko po sa na kung pwede akong mag claim ng nbi clearance ng sister ko na nasa korea ,kung sakaling mag apply siya throug online pwede po ba ako na ang mG CLAIM as sister……

      • Kat Delano says:

        Pumunta po sya sa Philippine Consulate sa Korea. Dun po sya magapply ng kanyang NBI Clearance.

    • Tesoro Gonzales says:

      Good day po. Last time na nag renew po ako hindi ko nakuha kasi may HIT daw. Hanggang sa makabalik na ako abroad. After 2 years need ko na mag renew ng NBI pero authorization lang dahil nandito pa ako abroad. May HIT pa kaya yun? Thanks in advance.

    • Mariclaire says:

      Hello po,

      Ma e-expired na po NBI ko this march 12, 2019 pwede pa rin po ba ma renew ang NBI clearance kahit maabotan na xa ng expiray date ? Nasa abroad po kasi ako next ko pa po mapapadala sa pilipinas mga requirements.

      Thank you po!

  • jona rabino says:

    Hi..tanong ko lng ponif possible pa makuha yung nbi if nag laps na ponl yung claiming day.?

  • Ben says:

    Good day po,↵↵Just wanna ask if how can I renew my NBI clearance without going back there in Pinas… ↵↵Thanks po…

  • April Joy Fuentes says:

    Hi. Good day po. Ask ko lang if allowed po ba pag handwritten ang authorization letter instead of printed po? Thank you.

  • Doly Octaviano says:

    Authorization letter could greatly help. But how about if the clearance was not picked-up on the scheduled date. Will it be still fine to claim it the next working days? How long will the grace period would be?

  • Elsa de leon says:

    Sir/madam ask q lang po kailangan pa ba mgfiled ng new nbi clearance kasi po last July ng filed yn anak q tapos Hindi po nia narealese

  • Joy Rye Fopalan says:

    Sir/Maddam,↵↵I just want to ask if i could apply for a Clearance of my wife with her authorization letter

  • Janez says:

    how about the biometrix and photo? thank you so much!

  • Pedz Cruz says:

    Hi Admins and Moderators,↵Good day! Tanong lang po, actually natanong na ng iba sa baba, but di pa yata nareplyan. What if the supposed date to claim is overdue. like December 3 ung schedule, for some reason nakalimutan or nakaligtaan, can it still be claimed at later date? If so, hanggang ilang days po sya pwede pang ma-claim.↵Appreciate your immediate response please.↵↵Many thanks,↵Pedz

  • marvie laurenciano says:

    Hi good evening gusto ko lng po sanang itanong kase p ng fill up po ako ng form bale po dapat nung november 20 ko kukunin kase yun po yung date na pina sced ko ang problema po hindi ko cia nakuha gawa ng colse dahil sa apec ngayun po expired na po kahapon pa decmber 3 puwde ko po ba i re-escedule olit yun if hindi naman maibabalik po ba yung binayad ko???? Pls answer me

  • Angelina says:

    Sample of authorization letter to renew NBI clearance↵↵↵↵January 6, 2018↵↵Angelina Miley cyrus↵44 – 6457 143 ST↵Vancouver British Columbia↵V5f 3q7↵Canada↵↵To Whom It May Concern,↵↵Greetings!↵↵I, Angelina Miley Cyrus, hereby give my authorization to Mr. Bronu Mars to act on my behalf regarding the renewal of my NBI Clearance . I further authorize Mr. Bruno Mars to submit my application and collect my completed NBI Clearance on my behalf. I have enclosed my valid ID’s which will serve as proof of my consent on the said matter. Accompanying my ID is Mr. Bruno Mars’ company ID as a proof of his identification.↵↵If you have any questions about this transaction, you can contact me by at ↵1-604-1434-4321↵↵Thank you.↵↵Sincerely,↵↵Angelina Miley Cyrus

  • remel ryan barro says:

    pano ko po ba malalaman kung kailan ko makukuha ang NBI CLEARANCE ko? kasi po nag bayad na po ako sa bayad center..nag apply po aq ng nbi clearance nov.4,2018 tapos nag bayad po ako ng nov.5,2018..ty

  • Ching says:

    Hi. Just want to ask required na po ba ngaun ung online appointment? Kasi nagpunta po ako sa isang branch ng NBI then sabi nila online na daw ngaun na kailngan my appointment bago pumunta sa NBI. Thank you.

  • YEL REYES says:

    I would like to ask, it is possible for me to get a NBI CLEARANCE even Im in Macau.

  • jenifer adra says:

    sir pwd po bh makuha ngaun nbi clearance q khit 2 months unclaimed na? july 21 kc aq kumuha at with hit pa tpos hnd q pa nkukuha hnggng ngaun

  • agnes says:

    if i want to renew my nbi and i want to authorize somebody would it cost me more than the amount of the processing fee?

  • Jeve Gersaniva says:

    Hi…I processed my NBI at Philippines consulate Vancouver then pinadala ko sa family ko un completed forms para madali daw makuha…just wanna ask po pwede ba makuha ng family ko un NBI clearance ko sa local NBI branch specifically Iloilo NBI branch? Thank you…looking for immediate reply…

  • Jukz' says:

    What if I will send someone not to claim, but to APPLY for my NBI Clearance in my behalf? The article posted above is regarding the “Claiming” of applied NBI Clearance. What about applying in my behalf? Is it possible?

    • Angelina says:

      Sample of authorization letter to renew NBI clearance↵January 6, 2018↵Angelina Miley cyrus↵44 – 6457 143 ST↵Vancouver British Columbia↵V5f 3q7↵Canada↵To Whom It May Concern,↵Greetings!↵I, Angelina Miley Cyrus, hereby give my authorization to Mr. Bronu Mars to act on my behalf regarding the renewal of my NBI Clearance . I further authorize Mr. Bruno Mars to submit my application and collect my completed NBI Clearance on my behalf. I have enclosed my valid ID’s which will serve as proof of my consent on the said matter. Accompanying my ID is Mr. Bruno Mars’ company ID as a proof of his identification.↵If you have any questions about this transaction, you can contact me by at↵1-604-1434-4321↵Thank you.↵Sincerely,↵Angelina Miley Cyrus

  • Roan tagle ical says:

    Pde poh ba mgclaimed ng nbi clearance na photo copy valid id poh ang dala kasi dto poh aqoh hk need qoh poh kc for applying visa…thanx

  • yami says:

    Is authorization letter may be used for “HIT”? or if the person is hit, must it be claimed personally? thanks. need response asap.

  • jupel R. Montecllo says:

    Gud day poh.. mam and ser tanung qlng poh.. kc hit poh un nbi q, tpus nun qmuha poh aq ng NSO.. d poh nagkatugma un spelling poh nia.. bali mku2ha q poh un nbi q sa december 11… tnx poh goodbless