How to Apply for NBI Clearance in Canada

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If you are planning to get your NBI Clearance in Canada, then you’re in the right place.

In some cases, a need arises to secure a copy of an NBI Clearance? But what if you’re outside of the Philippines? Or in Canada? Is it possible to get an NBI Clearance in Canada? If yes, how? These are the few questions you’ll ask yourself when you got the news that you need to provide a copy of your NBI Clearance. Unless have a criminal record in the Philippines, you may start hiding. But if not, sit back, relax and read through our tutorial.

NBI Clearance along with the Philippine Passport is an important requirement needed for applying job locally and abroad, I don’t know what’s your purpose in applying it but for the sake of this tutorial, we’ll just assume that it’s for your employment.

I’ve been working for about nine months at Dexter as a software developer. I wrote a blog post about landing the job initially, as well as a technical post about a self positioning component I made in my first couple of months at the company. Getting a job was my initial goal, and keeping it and growing as a developer was the natural next step forward.

What are the NBI Clearance requirements?

The application requirements for NBI Clearance in Canada are just plain simple. You just need to provide to following:

  • An accomplished NBI Clearance Form No. 5
  • a 2” x 2” photograph with white background, taken within three months before to the application
  • and lastly, photocopies of your Philippine Passport
  • You may also need to provide additional Valid IDs for NBI Clearance (optional).

Where To Get NBI Clearance in Canada?

First thing to do is to visit the nearest Philippine Consulate that processes NBI Clearance in Canada. For the complete list of Philippine Consulate offices in Canada, you may refer to the list below.

Philippine Consulate General, Calgary – Suite 920, 517 1oth Ave. SW Calgary, Alberta T2R 0A8 (Centre 10 Bldg. corner of 4th and 5th St.) with Telephone Numbers (403) 455-9483, (403) 455-9343, (403) 455-9457 and (403) 455-9346

Philippine Consulate General, Edmonton
– Room 107, 4990 92 Avenue, Edmonton, Alberta, T6V 2V4 with Telephone Number (+780) 415 4303

Philippine Consulate General, St. John’s – 27 Symonds Ave., St. John’s, Newfoundland and Labrador, A1E 3A4
 with Telephone Numbers (+709) 777 4486 and (+709) 754 2823

Philippine Consulate General, Toronto –  7th Floor, 160 Eglinton Avenue, East Toronto, Ontario, M4P 3B5 with Telephone Numbers (416) 922-7181

Philippine Consulate General, Vancouver – Suite 660, 999 Canada Place Vancouver, British Columbia, V6C 3E1 with Telephone Numbers (604) 685-1619 and (604) 685-7645

Philippine Consulate General, Halifax – 1559 Brunswick Street Ogden Pond Building Halifax, Nova Scotia, B3J 2G1 with Telephone Number (902) 240-0833

Philippine Consulate, Saskatoon – 14-115 3rd Avenue South, Saskatoon, Saskatchewan S7K 1L7
 with Telephone Number (+306) 384 7800

Philippine Consulate, CharlotteTown – 10 Shell Court Charlottetown, Prince Edward Island, C1A 2Z8 with Telephone Numbers (902) 894-7701 and (902) 393-4850

Most of the time, we advise all NBI Clearance applicants to call first to confirm the following:

  1. If an appointment is needed for NBI Clearance application because we don’t want you to go home empty handed.
  2. To confirm if the specific Consulate office is processing the NBI Clearance Application. We don’t want to be blamed when an applicant went to a Philippine Consulate Office and was sent home because that office don’t process NBI Clearance Application.

Your goal is to get a copy of the NBI Clearance Form No. 5 (also known as the Fingerprint Card No. 5). Once you get your hands to this form, fill it up. The form requires personal information from you that needs to be handwritten on both sides of the application form.

In the case of a married woman, the order in writing the name is as follows:

  • Maiden Last Name (Father’s surname or Apelyido ng pagkadalaga)
  • Husband’s Last Name
  • First name or Given name
  • Maternal Last Name (Maiden’s Last Name of mother or Middle name or Apelyido ng iyong Ina nung sya’y dalaga pa)

After completing the NBI Clearance form no. 5, proceed to the Philippine Consulate General to have your finger print impression. They might instruct you to proceed to the nearest Police Station or Agency to have your fingerprint impressed on the designated spaces in the form.

If the fingerprint impression is done through the help of the Police Officer/Agency, make sure to have the complete name, signature and official designation of the officer who conducted your fingerprint impression.

Attach the latest 2×2 Photo you you have in the NBI Clearance Application form.

After completing the steps above, you are now ready to submit your NBI Clearance application for consularization.

Processing your NBI Clearance in Canada.

For Consularization, you need to pay them the Consularization Fees. They also accepts Money Order if you’re going to mail them your payment, make sure that the money order is payable to the Philippine Consulate General. You also need to submit the accomplished NBI Clearance Form No. 5, a self addressed return envelop if you prefer to receive your NBI Clearance thru mail. Photocopies of your Philippine Passport (at least 3 copies) and your Permanent Residence Card or work permit whichever is available.

After the Consularization, you will get your NBI Clearance Form No.5 back. If you chose to receive back the documents via mail, it will be sent back to you within three to five working days.

This would be the last step and you have two options to do it. Just like the steps in our previous tutorial (How to apply NBI Clearance in Abroad), the two options are:

You can ask the Philippine Consular to have do it for you. By choosing this option, you need to secure another Money Order or bank draft (negotiable in the Philippines) amounting to P200payable to:

The Director
National Bureau of Investigation
Taft Avenue, Ermita 1000 Manila,
Philippines

While the NBI Clearance form No. 5 must be Addressed to the following:

Ms. Julie Macalit
IRD – Mailed Clearance Section
National Bureau of Investigation
Taft Ave., Ermita 1000 Manila, Philippines

The following are the accredited banks:

Philippine National Bank (PNB)
365 West Broadway, Vancouver BC V5Y 1P8
(applicants will be issued money remittance receipt to be sent with the NBI application documents to NBI, Manila)

Hong Kong and Shanghai Bank Co. (HSBC)
ANZ – A New Zealand Bank
Metrobank
Bank of the Philippine Islands (BPI)

After sending the NBI Application form, it will be sent to the Philippines for process. The ETA of your NBI Clearance from the Philippines to your doorsteps in Canada is around three (3) to five (5) working days.

If you don’t prefer the previous step, you have a choice to send the NBI Clearance Application Form No. 5 from Canada to your authorized representative currently residing in the Philippines. Make sure to gave him/her an Authorization Letter indicating that you are authorizing him/her to transact or process your NBI Clearance.

Your Authorized representative needs to have your NBI Clearance form processed in NBI Main Building located in Taft Ave, Manila. The person you authorized needs to bring your application form in the Electronic Data Processing Division of NBI.

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24 comments

  • Hi, I’d like to know if its OK to process my dad’s nbi clearance kht na printed forms lng muna? Or dpt po ung forms mismo wait kong makarating sakin via snail mail or courier.
    Your swift response will help me po. Thanks.

  • Hello po. Andito po ako sa Saint John, New Brunswick.
    Tanong ko lang yung finger printing ba sa police para sa nbi digital po ba or pwede po ink po. Tinanong po kasi ako ng operator ng police agency dito.

    Thank you po.

  • Hello Po,
    Sinunod ko Po yong directions from the PCG website of Calgary. Tanong ko Lang Po Kung tama yong information and updated ba yong form nila? Sinend ko po by FedEx with self-addressed postage envelope. Urgent Po kasi.
    Dito ko po pinadala according sa form from the website from NBI:
    EMELYN M. AONAN
    4th FLOOR NBI CLEARANCE BUILDING
    UN AVENUE, MANILA.

    Pero dito po ang option is to send to:
    JULIE MACALIT

    Nagaalaa po ako ngayon kung nasend ko Po sa tamang tao. Ang mahal po kasi nong binayad ko.

  • Good day po.
    Nakapunta na po ako sa Philippine General Consulate in Vancouver. Kukuha po sana ako nung NBI Fingerprint Card Form No. 5 kaya lang ang sabe po sa akin, pwede ko na lng daw po ipadala ung luma kong NBI kasi na-issue po sa aking nung 2016. So pinadala ko po ung lumang clearance ko together with an authorization letter para po dun sa relative ko, ung latest 2×2 pic and ung copy po ng passport ko.

    Ano pong next step ang need gawin nung relative ko sa Philippines para po marenew ung NBI clearance ko? Thank you po in advance for the answer.

    • Ang next step ay magpunta ang iyong relative sa mailed section ng NBI Clearance sa Main Bldg, Taft avenue Manila at dun po iprocess. Weird lang at hindi ka na binigyan ng NBI Form No. 5. Usually po kasi, yun ang hinahanap.

    • hello po..

      ask ko lang po kung naprocess po ang NBI nyo without Form 5. yan lang din kasi sabi sakin ng kausao ko sa phone dito sa PCG Toronto eh.

    • hello po.

      ask ko lang po kung naprocess po ang NBI nyo na walang Form 5. yan din po kasi sabi dakin ng kausap ko sa phone dito sa PCG Toronto. thanks po

  • Courier ko sana yong papeles ko sa NBI Manila. Ano po ba ibang paraan para maipadala ang 200 pesos na bayad. Hindi pwede yong bank ko na magbigay ng international bank draft, hindi rin magbigay ang Canada Post ng international money order. Ung accredited bank na PNB wala dito sa amin sa Edmonton Alberta. Salamat po.

  • Hello po,

    Andito po kami sa Canada at malayo po ang Vancouver Consulate sa amin. Pwede po ba mag apply ng NBI online tapos ipakuha po ng representative sa Pilipinas? Or kailangan po talaga through sa Consulate dito then ipakuha na lang sa Pilipinas ng authorized representative (as the other option)? Thank you.

      • Hello po taga Pampanga po kmi and I asked a representative para maprocess ung nbi renewal ko so , pwedi bo ba dlahin na lang sa NBI Pampanga yung nbi renewal form from CAnada? or kailangan pa po ba isend sa Taft Manila?

  • Hello, Ask ko lang po if valid po ba ung NBI clearance na nirequest ko online (new feature daw) na pwede ka magrenew online and idedeliver sa bahay nyo sa Manila. not sure if right thread po ito, pero tatangapin po ba ito for Express Entry applicant as a valid document? hindi ko din kase sure if pwede po ito eh.

  • I got my NBI clearance last 2013 and 2016 but the only copy I have in me here in Canada is the 2013. Can I still apply for renewal or new application? Should also send that copy to the Philippines?

    • No po. New application of NBI Clearance na po ang pwede nyong gawin. Punta po kayo sa Philippine Consulate upang makapag apply po kayo. Matutulungan din nila kayo para sa tamang proseso ng pagkuha ng NBI Clearance.

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